Project update: 24th Jul – 6th Aug

The Home Stretch

Whilst we have all been distracted by football coming home, heat waves and barbecues, August has crept up on us and we are just less than a month away before the new Learning Space will go live. Don’t forget, the ET team will be running a second audit in the middle of the month so you still have a week or so to make any changes before they’re reviewed.

Support For Updating Your Modules

Whilst we appreciate that many of our colleagues are on leave at this time of year, rest assured members of the ET team will be around throughout August to answer questions, visit your team and provide prompt feedback on modules for you – all you need to do is ask! The best way to contact the team is etsupport@falmouth.ac.uk. For anyone returning later in the month or early September, we will also be running the support sessions below:

August

  • Tue 28th, 9:00 – 17:00 – Penryn – TH Seminar W
  • Wed 29th, 9:00 – 17:00 – Penryn – TH Seminar W
  • Thurs 30th, 9:00 – 17:00 – Falmouth – Seminar F (Treetops)

September

  • Tue 4th, 9:00 – 17:00 – Penryn – Exchange Blue
  • Wed 5th, 9:00 – 17:00 – Falmouth – Seminar F (Treetops)
  • Thurs 6th, 9:00 – 17:00 – Penryn – Exchange Blue

Support Guides

The Learning Space upgrade has provided us with a great opportunity to review and redevelop the support documentation that staff can use to get to grips with different elements of Learning Space. Learning Space comes with everything needed to help support students with their studies while at Falmouth and we would highly recommend exploring some of the activities below to help enhance teaching.

 Activity  What is it?  Guide
 Workshop  A peer assessment tool built into Learning Space that allows students to upload work and have other students review it.  View
 Database  A collection of data about a specific topic that both students and staff can contribute to. For example records of information about famous artists, links to favourite animated films and more.  View
Wiki  Similar to Wikipedia, a blank collection of pages that both students and staff can contribute to. The tool could be used to create a collection of tutorials or as a development blog.  View

Theme deployment

In our last post we gave you a sneak peak of what the new Learning Space will look like. The eagle-eyed amongst us may have noticed the ‘collapse all’ button which confirms that sections in the new Learning Space can be collapsed and expanded. This will provide a simpler navigation for users accessing the Learning Space on their mobile phone and is helpful for modules and resource pages which contain a lot of information!

 

Project update: 10-23 July

We’ve been busy bees over the last couple of weeks, writing guidance for the new Learning Space and ensuring it matches with existing processes and procedures as well as the new tools within the system. We’re still doing a bit of training, and engagement has been really good. If you haven’t had training please get in touch.

Audit point 1 (w/c 16th July)

We have been auditing the content within modules. So far, around 30% of modules are ‘In progress’, or ‘meet audit requirements’ based on this set of criteria. We have got in touch with module leaders (recorded on the student record system) to notify them of the audit criteria that are yet to be completed. If you have received a message about a module that you are not a leader on, please could you pass it onto the relevant member of staff, and let us know. The record will need to be updated on the student record system, and the student records team should be notified through qae@falmouth.ac.uk.

More Drop in sessions

Additional drop in sessions have been requested by a few staff before the start of the new study block. As we’re expecting the bulk of the materials and activities to be created in the new Learning Space before then we’re hoping the sessions will be mostly for finishing off. But, whatever stage you’re at please feel free to drop into the rooms below on the following days:

August

  • Tue 28th, 9:00 – 17:00 – Penryn – TH Seminar W
  • Wed 29th, 9:00 – 17:00 – Penryn – TH Seminar W
  • Thurs 30th, 9:00 – 17:00 – Falmouth – Seminar F (Treetops)

September

  • Tue 4th, 9:00 – 17:00 – Penryn – Exchange Blue
  • Wed 5th, 9:00 – 17:00 – Falmouth – Seminar F (Treetops)
  • Thurs 6th, 9:00 – 17:00 – Penryn – Exchange Blue

Theme deployment

We’re still working on the design for the look and feel of the new system. We’re getting closer to the final testing phase now and plan to have it ready for around mid-August for the live system to go live on 3rd September. Here’s a sneak peak!

 

Project update: 26 June-9 July

As students leave for the Summer break we’re increasingly busy in the team as we prepare for the launch of the new Learning Space on September 3rd.

Course Sessions

We’ve been continuing with our course specific sessions over the last few weeks so staff feel orientated in the new environment, and understand the expectations of modules come launch. There’s still time to book in a session if you feel you’d like more support, please email etsupport@falmouth.ac.uk to make an appointment.

Release Cycle

After launching in September we’ll be planning in a regular release cycle to ensure tools and activities are updated and new functionality included. We’ve been working with next years academic calendar and the availability of our new service provider to ensure dates are chosen that are suitable for all. We’ve also been looking into the best ways of communicating these updates and will have more information in the coming months.

Theme Deployment

After finalising designs and building a local version, a working theme is now available on our development environment. We’ll be testing the new theme internally in the next few weeks before rolling out to the live environment.

Help Guidance 

Progress is also being made in updating our support documentation ready for the start of term. We’ll be updating all of our guidance to reflect the new environment, starting with common activities and resources.

Project update: 12-25 June

It’s been another busy few weeks as we prepare for the September launch of Learning Space. Many of you may have seen us at one of our drop-ins or attended course specific sessions. Attendance to the events has been really good and provided an opportunity for discussion about the upgrade and any concerns that have arisen.

Theming

We’re continuing to work on getting a more Falmouth looking theme in place in the new environment. This has included working with Brand Comms to ensure colours and fonts are in line with the Falmouth style guide. This is one of the more extensive areas of work as part of the upgrade project and we’ll be releasing this once ready to the new environment.

Audit Point 1 – 16th July 

To ensure that all modules contain relevant materials and links in preparation for the new academic year, we’ll be auditing all modules from the 16th July. Each module will be assessed against a list of set criteria to ensure it’s as informative and useful as possible for students. We’ll make contact with any module leaders with incomplete modules or those leaders who have yet to start building after this audit point.

Additional Drop-ins

We’ve had requests from a number of staff requiring some extra sessions come the end of the Summer to finish off any work they have to complete their module areas. As we’re expecting the bulk of the module will be created before this time we’re anticipating the focus of these sessions to be finalising any modules. Sessions have been booked for the following dates/times:

August

  • Tue 28th, 9:00 – 17:00 – Penryn – TH Seminar W
  • Wed 29th, 9:00 – 17:00 – Penryn – TH Seminar W
  • Thurs 30th, 9:00 – 17:00 – Falmouth – Seminar F (Treetops)

September

  • Tue 4th, 9:00 – 17:00 – Penryn – Exchange Blue
  • Wed 5th, 9:00 – 17:00 – Falmouth – Seminar F (Treetops)
  • Thurs 6th, 9:00 – 17:00 – Penryn – Exchange Blue

 

Project update: 29 May-11 June

Deadline: 3rd September
3rd September is the go live date for the new environment meaning the “old” Learning Space will be archived and users will no longer have access to the 17/18 content. You’ll need to ensure that any module content you wish to use in the new environment is retrieved before the 3rd September.

Training
Over the last few weeks we’ve been holding course focused and drop-in training sessions, many staff have attended these sessions and are now working on designing their modules for 18/19 in the new Learning Space. If you have yet to receive training, please contact etsupport@falmouth.ac.uk to arrange a session. There are also 3 remaining drop-in sessions where you can come and work while one of the Ed Tech team is on hand to help:

  • 09:00-17:00 – Mon 18 June – Penryn – Exchange Blue
  • 09:00-17:00 – Tue 19 June – Penryn – Exchange Blue
  • 09:00-17:00 – Thu 21 June – Falmouth –  Seminar F (Treetops)

Talis List Integration
We’ve now implemented the Talis tool within the new environment to enable teaching staff to a link to a relevant reading list in the Overview section of their modules. The academic liaison librarians have produced a PDF “how to” guide and a “how to” video on adding lists using this tool.

Scheduler: New feature
With the upgrade comes updates to current tools. A new feature that many staff members have expressed an interest in is now available. It is now possible to require students to submit either files or text at the point at which they book a slot. For example this might be used to upload an essay for discussion within a tutorial. Here are instructions on creating a Scheduler activity.

We use the

Project update: 15-28 May

We’re pleased to say that staff now have access to the new version of Learning Space and if you have attended one of our training sessions you will have seen it and hopefully you have started working on your modules for next year.

Over the last couple of weeks we have been meeting with staff and getting them up and running on their modules, and we will continue to meet with staff over the next month or so. If you haven’t got a session planned in for your course please get in touch to arrange one, or drop in to one of our all day sessions (details below).

Just to let you know, we will carry out an audit of the areas on Learning Space in mid July, and mid August. This is just to get an idea of how many modules have not been started yet, are in progress, or look to be complete. We plan to get in touch with module leaders who have modules that are not started after the audits to check if they need some more training.

Our designer has been working on the look and feel of the new environment to make it more in line with the Falmouth branding, and also to enhance the experience for users. He is now starting work on getting the designs built so they are in place for the start of the 18/19 year.

Drop-in sessions:

Falmouth

  • Thu 07 June* – Seminar F
  • Tue 12 June – Seminar F
  • Thu 21 June – Seminar F

Penryn

  • Tue 05 June – Exchange Green
  • Wed 06 June – Exchange Green
  • Mon 11 June* – Exchange Blue
  • Mon 18 June – Exchange Blue
  • Tue 19 June – Exchange Blue

*Library present for help with Talis resource lists

Project Update: 1 May – 14 May

Have You Booked Your Place?

Later this week we will begin granting staff access to the new Learning Space! To use the new Learning Space you must first attend one of our introductory sessions running throughout May/June. All courses now have their own time slot booked with the ET team so please speak to your course coordinator if you are unsure when yours is due to take place.

Action Required

Don’t forget, from September 3rd access to the current Learning Space will be disabled and you must move all of your module content to the new site before then! Our Learning Space sessions are designed to make this transition as smooth as possible and it is therefore vital that you attend.

Drop-in Sessions

As outlined in our last post, we will also be running support sessions throughout June for anyone who requires extra support. At the end of each session we will be providing everyone with Learning Space cheat sheets to help get you started.

Improving User Experience

We have worked hard recently on improving the user experience for staff and students within the new Learning Space. This has involved ensuring its design is in-line with University branding as well as carrying out user testing.

The new Learning Space removes some of the technical limitations of the old system as well as offering a range of new features. For example we are exploring the new ability to help students navigate the site through the use of user tours – a method of efficiently drawing students attention to key information on first sign in.

If you have any questions regarding this project then please contact ETSupport@falmouth.ac.uk

 

Project Update: 17 Apr – 30 Apr

Over the last few weeks we’ve been making final alterations in order to have the new environment ready for staff to use in mid May. This has included adding all 18/19 modules and undertaking a series of tests to establish if all features are working correctly.

Training

Off the back of the video and information sessions we’ve received several requests for group training which we’ve scheduled in. Over the next few weeks we’ll be making contact with awards we’ve yet to hear from to get sessions booked in. The new environment will be available mid May for building modules ready for the 18/19 academic year. To book a session for training and access please email etsupport@falmouth.ac.uk

We’ll also be holding the following drop in sessions from 9:00-17:00, please note a representative of the library will be present for the 7th June at Falmouth and 11th June at Penryn for any assistance required for Talis resource lists.

Falmouth

  • Thu 07 June* – Seminar F
  • Tue 12 June – Seminar F
  • Thu 21 June – Seminar F

Penryn

  • Tue 05 June – Exchange Green
  • Wed 06 June – Exchange Green
  • Mon 11 June* – Exchange Blue
  • Mon 18 June – Exchange Blue
  • Tue 19 June – Exchange Blue

*Library present for help with Talis resource lists

Launch of new environment and MA Courses

We’ll be launching the new environment on the 3rd September – we realise some MA Courses will be making use of online handin at the end of August/beginning of September and we’ll be making contact with these teams to ensure the transition between environments will be as smooth as possible for staff and students.

Student digital experience survey: results and actions

Thanks to the 680 students who recently provided valuable feedback and suggestions on their digital experience while at university: we have listened!

This was the second year the survey has been run and findings include:

  • students make good use of digital tools and have a positive attitude to the use of technology in learning and teaching;
  • the use of tablets has reduced while the use of laptops and printers has increased;
  • 90% rated the University’s overall digital provision positively;
  • access to WIFI is better but there is still room for improvement;
  • where it is used, students appreciate online collaborative learning tasks such as peer review of each other’s work.

Student suggestions focused on:

  • facilities (access to equipment, WIFI coverage, the cost of printing, access to course-specific software and digital resources such as e-books);
  • support (inductions, help with study skills and equipment; improved awareness of resources such as those on inclusivity or study skills);
  • the need for information to be all in one place instead of having separate systems such as study hub, Learning Space, my Falmouth;
  • the usability of Learning Space and its integration with other systems;
  • the need for consistent, timely and comprehensive use of Learning Space by teaching staff;
  • the availability of digital skills workshops (e.g. in Adobe software).

Senior staff and the Falmouth FXU president reviewed the results and identified actions with aims that include:

  • improving navigation and consistency of information within Learning Space;
  • ensuring the availability of up-to-date industry-standard software;
  • reviewing the cost of printing;
  • improving access to campus IT suites;
  • improving WIFI in residences and away from buildings;
  • improving communication with students on IT matters such as data privacy;
  • promoting study skills tools;
  • fostering curriculum recognition that the employability of all graduates requires extensive digital skills.

Going forward, we will keep listening and align actions to the university strategy.

Project Update: 3 Apr – 16 Apr

Configuration work and system testing is coming to a close and user acceptance testing is about to start. As you can see by the timeline below, from mid May the system will be ready for staff to start building their module, course and resource areas.

Project timeline

Staff action required May-August

As mentioned in recent presentations (watch the video), staff need to recreate content in the new instance of Learning Space for 18/19 and we will be providing support in two ways: course-centred workshops (recommended), and drop-in sessions.

Course-centred workshops

We recommend this way of receiving support, and a number of subject and technical groups have made bookings for after the undergraduate marking deadline in May. The sessions last approximately 2 hours and participants will gain hands-on experience by starting to work on their own 18/19 areas.

If your own group of colleagues has not arranged a workshop, do contact your school admin or head of subject to discuss possible dates, then we can be contacted at etsupport@falmouth.ac.uk or on ext. 259187.

Drop-in sessions

If you’d like to work on your 18/19 area while someone is on hand to help, you can bring your laptop to a drop-in session. These run from 9am to 5pm as follows:

Falmouth

  • Thu 07 June – Seminar F
  • Tue 12 June – Seminar F
  • Thu 21 June – Seminar F

Penryn

  • Tue 05 June – Exchange Green
  • Wed 06 June – Exchange Green
  • Mon 11 June – Exchange Blue
  • Mon 18 June – Exchange Blue
  • Tue 19 June – Exchange Blue
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