Configuration work and system testing is coming to a close and user acceptance testing is about to start. As you can see by the timeline below, from mid May the system will be ready for staff to start building their module, course and resource areas.
Staff action required May-August
As mentioned in recent presentations (watch the video), staff need to recreate content in the new instance of Learning Space for 18/19 and we will be providing support in two ways: course-centred workshops (recommended), and drop-in sessions.
We recommend this way of receiving support, and a number of subject and technical groups have made bookings for after the undergraduate marking deadline in May. The sessions last approximately 2 hours and participants will gain hands-on experience by starting to work on their own 18/19 areas.
If your own group of colleagues has not arranged a workshop, do contact your school admin or head of subject to discuss possible dates, then we can be contacted at firstname.lastname@example.org or on ext. 259187.
If you’d like to work on your 18/19 area while someone is on hand to help, you can bring your laptop to a drop-in session. These run from 9am to 5pm as follows:
- Thu 07 June – Seminar F
- Tue 12 June – Seminar F
- Thu 21 June – Seminar F
- Tue 05 June – Exchange Green
- Wed 06 June – Exchange Green
- Mon 11 June – Exchange Blue
- Mon 18 June – Exchange Blue
- Tue 19 June – Exchange Blue
Over the last couple of weeks we’ve been continued to focus on setting up the environment for user testing. Despite some delays we still foresee it being up and running in the next few weeks.
Thank you to everyone who took the time to attend the information sessions that took place a couple of weeks ago.
For those that couldn’t make it we have recorded a 15 minute video to give you an overview of what we discussed in those sessions.
Please take the time to watch the video to give you an idea of where our Learning Space update project fits in with the other strategic projects at Falmouth currently and over the next few years, and what’s involved in the project along with its timescales.
Click the video above to watch it or click here to watch the video in Sharepoint.
As mentioned in the video, you will need to recreate your content in the new instance of Learning Space for 18/19, and we will be providing support in how to do this as follows:
ACTION: There are two options for support in setting up your new module areas in the new instance of Learning Space:
- We recommend organising a course-focused workshop session for you and your course team with a member of the EdTech team. Please contact ETSupport@falmouthac.uk to arrange.
- There is also the option to attend a drop-in session (dates below) for adhoc support. The sessions will run from 9am – 5pm and you are welcome to drop in at any time during the day.
- Thurs 7 June – Seminar F
- Tues 12 June – Seminar F
- Thurs 21 June – Seminar F
- Tues 5 June – Exchange Green
- Weds 6 June – Exchange Green
- Mon 11 June – Exchange Blue
- Mon 18 June – Exchange Blue
- Tues 19 June – Exchange Blue
If you have any questions regarding this project then please contact ETSupport@falmouth.ac.uk
For the last couple of weeks we’ve been focusing on getting the final system configurations in place so we’re at a point to start user testing with staff and students. Some unforeseen delays have occurred which have put us back a little, but we’re still hoping to have our environment fully configured and running within the next few weeks.
Information Sessions – Final Reminder
As a reminder this week we are running information sessions at both campuses, academic staff have already been invited to these sessions but we’d also welcome attendance from any professional services staff who’d like to find out a bit more about the upgrade project. We will releasing a video version of the session for those unable to attend, this will be emailed out to staff next week.
- 19 March, 3:00-4:30, PL Lecture 3 (Penryn)
- 22 March, 10:30-12:00, Lecture theatre 1 (Falmouth)
To give you an idea of the level of development going into to creating an environment that works as a replica in terms of functionality we’ve included the table below. In total over 2,100 individual changes have been justified and implemented on the new version of Learning Space, these are documented in our Change Log so there’s a complete record of every alteration.
Finally inconsistency of information across modules is something we hear routinely from students, to help address this every module will have a suggested template to follow. This template has been developed based on best practice and in partnership with students and serves as a guide when creating a module within Learning Space.
It’s been another couple of busy weeks with the ET department as we prepare the new environment for testing in the coming months.
To give you an idea of the bigger picture, and what the upgrade means to you we’ll be hosting information sessions at both campuses. This will be a chance to find out your role in the project and to ask any questions you may have relating to the upgrade. We’d ask that one representative from each course attend one of the following:
19 March, 3:00-4:30, PL Lecture 3 (Penryn)
22 March, 10:30-12:00, Lecture theatre 1 (Falmouth)
Here are a few things we’ve been working on this fortnight:
- Students assigned to modules
Integration work has been continuing between student records and the new environment. While this won’t affect how students access their modules within Learning Space behind the scenes the approach is now a lot more streamlined.
To simplify the login process we are utilising Office 365 as the method for signing in. This minimises the amount of clicks needed to access Learning Space, meaning staff and students can get to the content they need even quicker.
We have been busy over the last couple of weeks fine tuning permissions and settings on the new environment. We aim to ensure that when you login (and how you login) is as intuitive as it can be, and you see relevant information and links on the home page.
Here are a few of the things we’ve been working on:
- Automatic module leader enrolment onto modules
As part of the integration work between SITs and Learning Space, module leaders will be added to their modules automatically. This means that as a module leader you will see all relevant modules when you first login, and you will have the ability to add colleagues to those modules.
To ensure that you are able to perform all the tasks that you are required to, and that you are not able to perform any tasks that will result in anything untoward, we have been setting up user roles. We have reduced the number of roles that exist compared to old Learning Space to tidy up procedures. This means that all staff will have the role of ‘Staff’ within course, resources and module areas regardless of job title, and all students will have the ‘Student’ role on their taught modules.
- Timescales for user testing
We are working towards having the development environment to a point where we can start to implement user acceptance testing from March. This means that we will prepare the environment with some example content and liaise with a group of users to carry out a range of tasks to test real scenarios.
We have set up the integration with the Falmouth App and authentication between the two is now up and running. Courses in Learning Space will be visible from within the app also.
Welcome to the first of a series of posts to tell you about the Learning Space upgrade project. In these monthly newsletters we plan to keep you up to date on the project, how we’re doing, and any information that is relevant to you.
We’ve been working hard on the new platform since November 2017. We have taken the decision to move away from an internally hosted system (through FXPlus) and into a cloud hosted solution provided by the University of London hosting service, Bloom. By moving to the cloud we will be able to provide you and your students with a more secure, faster environment, with an improved and more resilient infrastructure.
We are holding information sessions at both campuses:
- 19th March, 3-4:30 in PL Lecture 3 (Penryn)
- 22nd March, 10:30-12 in Lecture theatre 1 (Falmouth)
In these sessions we will give an overview of the new platform, timescales for testing and access for staff, and the support that will be available to you when it comes to adding your learning materials and activities. Keep an eye on your inboxes for calendar invitations to these sessions.
So far, the new Learning Space is taking shape. We’ve spent a lot of time on it to get it to the point where we can release it to you, and we’ve still got a way to go. So far, we have spent quite a bit time on customising the terminology used across the system to be more relevant to Falmouth. We’re working with FX+ IT to set up authentication methods and integrate the student record system with Learning Space. This means that students and module leaders will automatically be added to their modules.
We will be working more with FX+ IT in the future to make improvements to these integrations so more data can be automatically transferred between the two systems.
We are currently working on getting plugins set up within new Learning Space. Activities like Turnitin and Talis Resource Lists are not part of the core product so are added and configured by us.
All this means that we will be ready for User Acceptance Testing within the next month or two.