Project update: 10-23 July

We’ve been busy bees over the last couple of weeks, writing guidance for the new Learning Space and ensuring it matches with existing processes and procedures as well as the new tools within the system. We’re still doing a bit of training, and engagement has been really good. If you haven’t had training please get in touch.

Audit point 1 (w/c 16th July)

We have been auditing the content within modules. So far, around 30% of modules are ‘In progress’, or ‘meet audit requirements’ based on this set of criteria. We have got in touch with module leaders (recorded on the student record system) to notify them of the audit criteria that are yet to be completed. If you have received a message about a module that you are not a leader on, please could you pass it onto the relevant member of staff, and let us know. The record will need to be updated on the student record system, and the student records team should be notified through student.admn@falmouth.ac.uk.

Theme deployment

We’re still working on the design for the look and feel of the new system. We’re getting closer to the final testing phase now and plan to have it ready for around mid-August for the live system to go live on 3rd September. Here’s a sneak peak!

 

Project update: 15-28 May

We’re pleased to say that staff now have access to the new version of Learning Space and if you have attended one of our training sessions you will have seen it and hopefully you have started working on your modules for next year.

Over the last couple of weeks we have been meeting with staff and getting them up and running on their modules, and we will continue to meet with staff over the next month or so. If you haven’t got a session planned in for your course please get in touch to arrange one, or drop in to one of our all day sessions (details below).

Just to let you know, we will carry out an audit of the areas on Learning Space in mid July, and mid August. This is just to get an idea of how many modules have not been started yet, are in progress, or look to be complete. We plan to get in touch with module leaders who have modules that are not started after the audits to check if they need some more training.

Our designer has been working on the look and feel of the new environment to make it more in line with the Falmouth branding, and also to enhance the experience for users. He is now starting work on getting the designs built so they are in place for the start of the 18/19 year.

Drop-in sessions:

Falmouth

  • Thu 07 June* – Seminar F
  • Tue 12 June – Seminar F
  • Thu 21 June – Seminar F

Penryn

  • Tue 05 June – Exchange Green
  • Wed 06 June – Exchange Green
  • Mon 11 June* – Exchange Blue
  • Mon 18 June – Exchange Blue
  • Tue 19 June – Exchange Blue

*Library present for help with Talis resource lists

Project update: 23 Mar – 2 Apr

Over the last couple of weeks we’ve been continued to focus on setting up the environment for user testing. Despite some delays we still foresee it being up and running in the next few weeks.

Information Sessions

Thank you to everyone who took the time to attend the information sessions that took place a couple of weeks ago.

For those that couldn’t make it we have recorded a 15 minute video to give you an overview of what we discussed in those sessions.

Please take the time to watch the video to give you an idea of where our Learning Space update project fits in with the other strategic projects at Falmouth currently and over the next few years, and what’s involved in the project along with its timescales.

Click the video above to watch it or click here to watch the video in Sharepoint.

Support Sessions

As mentioned in the video, you will need to recreate your content in the new instance of Learning Space for 18/19, and we will be providing support in how to do this as follows:

ACTION:  There are two options for support in setting up your new module areas in the new instance of Learning Space:

  1. We recommend organising a course-focused workshop session for you and your course team with a member of the EdTech team. Please contact ETSupport@falmouthac.uk to arrange.
  2. There is also the option to attend a drop-in session (dates below) for adhoc support. The sessions will run from 9am – 5pm and you are welcome to drop in at any time during the day.
Falmouth Penryn
  • Thurs 7 June – Seminar F
  • Tues 12 June – Seminar F
  • Thurs 21 June – Seminar F
  • Tues 5 June – Exchange Green
  • Weds 6 June – Exchange Green
  • Mon 11 June – Exchange Blue
  • Mon 18 June – Exchange Blue
  • Tues 19 June – Exchange Blue

If you have any questions regarding this project then please contact ETSupport@falmouth.ac.uk

Learning Space Upgrade project update – 5-19 Feb

We have been busy over the last couple of weeks fine tuning permissions and settings on the new environment. We aim to ensure that when you login (and how you login) is as intuitive as it can be, and you see relevant information and links on the home page. 

Here are a few of the things we’ve been working on: 

  • Automatic module leader enrolment onto modules 

As part of the integration work between SITs and Learning Space, module leaders will be added to their modules automatically. This means that as a module leader you will see all relevant modules when you first login, and you will have the ability to add colleagues to those modules. 

  • Permissions 

To ensure that you are able to perform all the tasks that you are required to, and that you are not able to perform any tasks that will result in anything untoward, we have been setting up user roles. We have reduced the number of roles that exist compared to old Learning Space to tidy up procedures. This means that all staff will have the role of ‘Staff’ within course, resources and module areas regardless of job title, and all students will have the ‘Student’ role on their taught modules.  

  • Timescales for user testing 

We are working towards having the development environment to a point where we can start to implement user acceptance testing from March. This means that we will prepare the environment with some example content and liaise with a group of users to carry out a range of tasks to test real scenarios. 

  • Falmouth App 

We have set up the integration with the Falmouth App and authentication between the two is now up and running. Courses in Learning Space will be visible from within the app also. 

 

The story so far…

Welcome to the first of a series of posts to tell you about the Learning Space upgrade project. In these monthly newsletters we plan to keep you up to date on the project, how we’re doing, and any information that is relevant to you.  

We’ve been working hard on the new platform since November 2017. We have taken the decision to move away from an internally hosted system (through FXPlus) and into a cloud hosted solution provided by the University of London hosting service, Bloom. By moving to the cloud we will be able to provide you and your students with a more secure, faster environment, with an improved and more resilient infrastructure.  

We are holding information sessions at both campuses: 

  • 19th March, 3-4:30 in PL Lecture 3 (Penryn) 
  • 22nd March, 10:30-12 in Lecture theatre 1 (Falmouth) 

In these sessions we will give an overview of the new platform, timescales for testing and access for staff, and the support that will be available to you when it comes to adding your learning materials and activities. Keep an eye on your inboxes for calendar invitations to these sessions.  

So far, the new Learning Space is taking shape. We’ve spent a lot of time on it to get it to the point where we can release it to you, and we’ve still got a way to go. So far, we have spent quite a bit time on customising the terminology used across the system to be more relevant to Falmouth. We’re working with FX+ IT to set up authentication methods and integrate the student record system with Learning Space. This means that students and module leaders will automatically be added to their modules.  

We will be working more with FX+ IT in the future to make improvements to these integrations so more data can be automatically transferred between the two systems. 

We are currently working on getting plugins set up within new Learning Space. Activities like Turnitin and Talis Resource Lists are not part of the core product so are added and configured by us. 

All this means that we will be ready for User Acceptance Testing within the next month or two. 

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